Timetabling

Modular solutions

All o!Timetabling products can be implemented as standalone solutions, or as a combined, interconnected suite.

Products

Maintain complete control over all aspects of class, venue and resource timetables.

Improve student performance and satisfaction with zero-clash exams.

Model the effects of fewer exam days or sessions in a matter of minutes.

Completely eliminate double bookings and wasted space, even for ad-hoc events.

Our range of timetabling solutions consist of o!Timetable, o!Exam and o!Booking. Although the different modules have been designed to function together, they can also be implemented as fully functional standalone solutions.

o!Exam and o!Timetable consist of the following modules :
WebEditor : Used to gather and store subject and curriculum data.
Optimiser : Used to search for optimised solutions, based on data and constraints in the WebEditor.
WebViewer : Web-based viewer where staff and students can request a variety of views on the timetables. (Personal, per venue, per subject, per curriculum, etc.)
Rebuilder : Provides drag-and-drop editing capabilities for existing timetables, with dynamic clash information and guidance.

o!Timetable

o!Timetable uses curriculum and subject data to create clash-free class and venue timetables. Subject data and preferences are entered by authorised faculty members via an intuitive web interface. This data is then combined with curriculum data from yearbooks or calendars, and used to create class timetables that can be fully customised, edited and published. Our powerful optimisation engine ensures that resources are used optimally, and creates timetables in a matter of minutes.

o!Timetable has been developed and continuously improved by a team of experts over several years. It has been extensively tested by large universities, and refined by inputs from various experts, ranging from mathematicians to university timetablers with decades of experience. The team from Integrear Abacus has incorporated their input and requests into a single, easy-to-use product, making the best possible use of a powerful optimisation engine from world-renowned ILOG.

Main Features & Benefits of o!Timetable

Fast, efficient optimization with complete user control.
Ability to handle very large problems with thousands of activities.
Optimise venue and resource utilisation.
Web based input of data and constraints from different faculties or departments.
Automatic data verification and error checking.
Web based viewer for individual, group or venue timetables.
Drag-and-drop editing of existing timetable, with detailed clash information.

[More detailed information can be found on the features page]
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o!Exam

o!Exam uses student registration data to create clash-free exam timetables that provide the majority of students with the best possible spread of exam papers, and schedules all exams in venues so that the number of cross-venue splits and wasted seats are minimised. It also takes into account all user-specified preferences and constraints, while providing complete control with drag-and-drop editing of the result. The final timetable can be published to the WebViewer or exported to flat files for easy upload to other systems.

For long-term fixed timetables, o!Exam can be used with historic registration data as well as defined combinations from yearbooks or calendars. In this way, a fixed timetable can be created that caters for all allowed and popular combinations, while spreading the papers according to actual registration numbers.

o!Exam has been implemented at various institutions with great success. Case studies have shown a dramatic improvement in the spread of student papers, while it has also been possible to decrease the number of sessions used.

Main Features & Benefits of o!Exam

Optimise student paper spread for better student performance and satisfaction.
Minimise venue splits and unused seats.
Fast, efficient optimization with complete user control.
Ability to handle very large problems on multiple campuses.
Integrates with existing administrative systems to download student registrations.
Web based input of data and constraints from different faculties or departments.
Automatic data verification and error checking.
Web based viewer for individual, group or venue timetables.
Drag-and-drop editing of existing timetable, with detailed clash information.

[More detailed information can be found on the features page]
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o!Booking

o!Booking provides institutions with a centralised web-based system for room and equipment booking. The system provides unlimited user-defined attributes to be defined for rooms or equipment, and sort and search capabilities on these attributes. Users log in via the web, and can then view current bookings for venues and equipment. Bookings can be requested for available times, and will be shown as provisional, unless the user has the rights to make a permanent booking. Equipment and venues are assigned to Owners, who must approve or deny each request for a booking. As soon as an Owner has finalised the request for a booking, the person making the booking will receive confirmation, and the booking will show as final on the web. Only an Owner or the person making the booking can cancel a booking.

All timetables created with o!Exam or o!Timetable can be uploaded to the system in a batch booking process, to save time. The system also provides a set of reports and valuable utilisation statistics.

Main Features & Benefits of o!Booking

Centralised system for an entire institution, even across multiple campuses.
Web based for easy access from anywhere, at any time.
Prevent double bookings and clashes.
Give staff control over venues for their classes or exams.
Different access levels prevent unauthorised access.
Provides management with detailed resource utilisation statistics.

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